Five ways to turn your procurement and finance teams on to the cloud
According to 8x8, making a strong case for the combined benefits of cloud migration is key to winning the cloud argument
More and more businesses are recognising the benefits of cloud-based data-hosting and communications, yet others are still dogged by procrastination where procurement and finance teams prove difficult to win over.
Misconceptions about migrating to cloud services coupled with a fear of making “wrong” decisions are likely root causes of such corporate resistance, and the concerns require a concerted effort to debunk.
The case for moving to the cloud is strong for a variety of reasons, and it is important not to rely on a single one because to do so would be to ignore interwoven benefits of security, continuity of service, cost-effectiveness, and teamwork. So let’s explore five core strands to sell the proposition.
Businesses that move to cloud-based services benefit from having their data stored in multiple secure locations, protecting it against both unauthorised access and interruptions in availability. As well as reducing data-loss through human error, companies also benefit from the extra security provided by the professional hosting service.
Reduce your costs
Cloud-based services, including “Voice over Internet Protocol” telephony, require less maintenance than traditional services and work out cheaper, on balance, in the long-term than the status quo. Also, upgrades to new service models are more easily effected – and may be included as part of a service agreement, while packages can include flexibility over elements such as data-storage, so that only what is needed is paid for. Additionally, businesses switching to cloud services may find further savings from reduced office-space requirements because of greater flexibility over where staff work.
Whether working from home, en-route to business meetings, or at their regular place of work, staff using cloud-based systems have access to the same documents and software packages, and – using VoIP – their regular phone connections too. Reducing the connection between a team member’s physical location and their ability to do their job is a significant productivity boost.
Just as individual staff members benefit from the increased work-mobility potential afforded by the cloud, teams also reap numerous rewards by having shared access to documents regardless of their own physical location, removing traditional barriers to productivity. VoIP services – such as virtual conferencing – further enhance the cloud’s collaborative clout.
Finally, cloud-based systems offer businesses protection from unforeseen events that directly or indirectly affect their own operations. While severe weather may cause a localised power-outage affecting a business’ premises – or even an entire region, its data will remain safe and accessible from one or more of the host’s multiple locations. The same will be the case should a business suffer a longer-term setback, such as a catastrophic fire. In either situation, the company’s data will be safe and accessible from wherever employees choose to work. Additionally, cloud-based VoIP systems can allow phone calls to be made and received at times when mobile networks are overloaded and not functioning normally.
SAP Concur says it's time for the public sector to embrace more efficient invoice management technology
Accessibility requirements aren’t restrictions that need to be overcome - they’re guidelines to improve online experiences for everyone, says Jadu VP Richard Friend
Steve Blow, tech evangelist at Zerto, explains why digital transformation efforts could be futile if local authorities don’t address and improve their IT resilience
When investing in digital transformation, how can the public sector ensure they are accessing the most up-to-date and innovative suppliers in a compliant manner? Bloom argues that those who act...