Department has opened bids for a contract of up to five years in length and covering the provision of tools including asset management, disaster recovery and a ‘common data environment’

The Ministry of Justice is seeking to appoint a technology specialist to a £400m-plus deal to provide digital workplace and supply chain-intelligence services as part of the department’s wider multibillion-pound programme to revamp its property estate and facilities management.

Bids are being invited from suppliers interested in fulfilling an initial five-year contract to provide “workplace services management” in support of MoJ’s Property Transformation Programme (PTP). The chosen provider will serve as “a national client-side partner who will enhance MoJ capabilities… [and] will also provide a digital solution to integrate… data from the [MoJ’s] supply chain and provide” it to the ministry, according to the contract notice.

This will data will include information on five new commercial engagements for facilities management to be awarded as part of PTP. This quintet of deals will replace “the current, integrator/in house, FM supplier and MoJ model”.

The contract notice adds: “Workplace services management will be a managed service that provides the following key capabilities: [an] integrated digital system and management of a common data environment; performance management, analysis and reporting; innovation, technology and data; workplace support services; assurance and compliance; contingency planning and disaster recovery; asset management; sustainability and social value; projects and project management.”

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Bids for the deal are open until 17 January, and the ministry expects to confirm its choice of supplier in late 2025, ahead of a contract start date of July 2026.

Prospective providers are advised: “The authority reserves the right to award the Contract on the basis of the initial tender, without any negotiation. The authority does not intend to hold negotiations as part of this procurement, but the authority reserves the right to negotiate if, in its sole discretion, it considers this necessary.”

The supplier will be appointed to a deal set to last until summer 2031, with a value of £408m, once VAT is included. This agreement can be extended for a further period of two years.

The deal will take effect shortly after the scheduled completed delivery of the PTP project, a £2bn programme of work which, according to specification documents, is intended to “bring the Ministry of Justice [property] estate up to date, ensuring it is suitable for the demands of 21st century use, and that it is maintained at this level going forward”.

The document adds: “This will be done by bringing together Prison, Probation, Home Office and other arm’s-length bodies to transform the delivery of facilities management services through modernising the estate and reducing estate running cost.”