University of Plymouth to Speed-up the Processing of 65,000 Invoices Each Year with Version One Integrated into Agresso

13 January 2010 – The University of Plymouth, the largest university in the South West of England, is to transform its purchase-to-pay (P2P) efficiency and significantly reduce manual data entry by implementing intelligent data capture software from Version One (www.versionone.co.uk). Version One’s DbCapture system, which will be tightly integrated into the University of Plymouth’s Agresso Business World 5.5 enterprise resource planning (ERP) system (www.agresso.co.uk), is expected to go live in early 2010.

 

Maggie Martin, Systems and Training Accountant at the University of Plymouth says, “We currently have nine FTE staff across two sites manually keying-in data from purchase invoices, which is extremely inefficient. We recognised the need for a software system to replace this time-consuming administration with automated data capture.”

 

Maggie Martin continues, “After careful consideration and evaluation we chose Version One’s DbCapture system due to its proven ability to tightly integrate into Agresso Business World 5.5.  This will significantly reduce manual data entry, saving us considerable amounts of time and money.”

 

Version One’s DbCapture solution automatically captures data from imaged purchase invoices using advanced optical character recognition (OCR) technology. Any data discrepancies are automatically highlighted for the attention of the user. This data is then uploaded to Agresso Business World, reducing manual data entry by up to 90 per cent whilst cutting data entry errors.

Maggie Martin adds, “The integration of DbCapture into Agresso is going to dramatically improve purchase-to-pay efficiency, speeding-up the processing of 65,000 purchase invoices each year. Staff will no longer be spending inordinate amounts of time manually entering purchase invoice data, allowing them to spend more time on value-adding jobs, such as dealing with supplier and student queries, thereby more effectively supporting the finance department.”

 

About University of Plymouth

 

Consistently ranked one of the top modern universities in the UK, Plymouth has a strong record of excellence, enterprise and innovation across its teaching and research activities and is distinguished by its long-term engagement with employers.

 

With around 30,000 students, including those studying at its partner FE colleges throughout the South West, the university is one of largest in the UK. With four government-funded Centres for Excellence in Teaching & Learning, the maximum awarded to any single institution, the university enjoys a high rate of graduate employment and has recently invested more than £110 million in state-of-the-art facilities to enhance the student experience.

 

Plymouth is ranked in the top 50 research universities in the UK*. The results of the Research Assessment Exercise 2008 showed the majority of areas submitted by the university included world-leading research, achieving the highest rating possible, scoring 4 stars. Overall, 80% of the research was judged as being of international repute.

 

As the enterprise university, the University of Plymouth delivers outstanding economic, social and cultural return for business, the professions, the public sector and its wider community.
For further information go to www.plymouth.ac.uk
*Research Fortnight league table

 

About Version One www.versionone.co.uk 

Version One Ltd is the author of electronic document management and imaging solutions.  These solutions enable the electronic storage, retrieval, management, enhancement and delivery of business documents such as invoices, purchase orders and statements. This 'paperless office' technology is seamlessly integrated into all major ERP and accounting systems and with a typical ROI of less than six months, Version One's solutions are enabling thousands of organisations to cut paper consumption whilst saving dramatic amounts of time and money.

About Unit 4 Agresso  www.agresso.co.uk

Headquartered in Sliedrecht, the Netherlands Unit 4 Agresso was founded in 1980. Today Unit 4 Agresso is a leading international producer of business software for public and private sector organisations. The group has 3,500 staff in 14 European countries, 5 countries outside Europe and sales activities in other countries around the world. It is also publicly quoted on the Euronext Amsterdam (Symbol: U4AGR).

 

Unit 4 Agresso develops, sells, implements and supports business software for the management, support and optimisation of business operations and for the optimisation of the operational management.

It provides enterprise software for Businesses Living IN Change (BLINC)TM. Through its Agresso and CODA brands, Unit 4 Agresso delivers a family of change-embracing solutions for achieving best-of-class technology interoperability and post-implementation agility. 

For services intensive organisations, the Agresso Business World (ABW) ERP suite is the long-overdue solution for organisations seeking to achieve the lowest possible total cost of change, while also benefitting from unlimited post implementation change. ABW is built on Agresso’s unique VITA architecture which dynamically couples data, business processes and the delivery methodology to move in lockstep. More than 2,750 public and commercial sector organisations in over 100 countries use Agresso Business World for both operational support and strategic management.

 

Contact:
Liz Ebbrell, Version One
Liz.ebbrell@versionone.co.uk    
+44 (0)1625 856505 or 07917 634 705

Ben Carey, Version One
Ben.carey@versionone.co.uk
+44 (0)1625 856505