SECTION I: CONTRACTING AUTHORITY
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I.1) | NAME, ADDRESSES AND CONTACT POINT(S):
Shropshire County Council, Shirehall, Abbey Foregate, Attn: Nigel Denton, Procurement Manager, UK-Shrewsbury SY2 6ND. Tel.
01743 252993. E-mail: nigel.denton@shropshire-cc.gov.uk. Fax
01743 255901.
Internet address(es):
General address of the contracting authority: www.Shropshire.gov.uk.
Further information can be obtained at: As in above-mentioned contact point(s).
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s).
Tenders or requests to participate must be sent to: Democratic Services Manager, Shropshire County Council, Shirehall, Abbey Foregate, Attn: Democratic Services Manager, Legal and Democratic Services, UK-Shrewsbury SY2 6ND. Tel.
01743 252993. Fax
01743 255901. |
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I.2) | | TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Regional or local authority.
General public services.
The contracting authority is purchasing on behalf of other contracting authorities: no. |
SECTION II: OBJECT OF THE CONTRACT
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II.1) | | DESCRIPTION |
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II.1.1) | Title attributed to the contract by the contracting authority:
RMC 096 - A Remotely Hosted, Online Backup Service for Schools and Other Educational Sites. |
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II.1.2) | | Type of contract and location of works, place of delivery or of performance:
Services.
Service category: No 07.
Main place of performance: Shropshire.
NUTS code: UKG22. |
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II.1.3) | | The notice involves:
A public contract. |
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II.1.4) | | Information on framework agreement: |
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II.1.5) | Short description of the contract or purchase(s):
The contracting authority is looking for a proven contractor to provide a remotely hosted, online backup service for schools and other educational sites in Shropshire. A buy-in service is required to automatically backup curriculum and/or administrative data (including SIMS data) overnight, inline with the Authority's backup strategy, to the supplier's own remote data storage facility, including a facility to restore data on demand. The contract will be for an initial period of 3 years with an option exerciseable by the contracting authority to extend for a further 2 years. |
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II.1.6) | Common procurement vocabulary (CPV):
72570000. |
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II.1.7) | | Contract covered by the Government Procurement Agreement (GPA):
Yes. |
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II.1.8) | | Division into lots:
No. |
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II.1.9) | | Variants will be accepted:
Yes. |
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II.2) | | QUANTITY OR SCOPE OF THE CONTRACT |
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II.2.1) | | Total quantity or scope:
See tender documents for details.
Estimated value excluding VAT: 200000 GBP. |
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II.2.2) | | Options: |
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II.3) | | DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION:
Starting: 1.7.2008. Completion: 30.6.2013. |
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
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III.1) | | CONDITIONS RELATING TO THE CONTRACT |
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III.1.1) | | Deposits and guarantees required:
See tender documentation. |
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III.1.2) | | Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them:
See tender documentation. |
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III.1.3) | | Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and severable liability. |
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III.1.4) | | Other particular conditions to which the performance of the contract is subject:
No. |
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III.2) | | CONDITIONS FOR PARTICIPATION |
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III.2.1) | | Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
Information and formalities necessary for evaluating if requirements are met: Enterprises wishing to be considered for inclusion in the tender process must first complete and return a request to participate questionnaire by the date in para 1V 3.3. The questionnaire can be obtained on request by writing to Nigel Denton, Procurement Manager, Shropshire County Council at the address shown in para 1.1 quoting reference RMC 096. The information in the questionnaire shall form the basis for the selection of service providers to be invited to tender. Depending on the level of response, the contracting authority reserves the right to undertake subsequent stages of selection prior to the issue of a formal invitation to tender. |
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III.2.2) | | Economic and financial capacity:
Information and formalities necessary for evaluating if requirements are met: See III.2.1 above. |
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III.2.3) | | Technical capacity:
Information and formalities necessary for evaluating if requirements are met: See III.2.1 above. |
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III.2.4) | | Reserved contracts:
No. |
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III.3) | | CONDITIONS SPECIFIC TO SERVICES CONTRACTS |
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III.3.1) | | Execution of the service is reserved to a particular profession:
No. |
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III.3.2) | | Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service:
Yes. |
SECTION IV: PROCEDURE
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IV.1) | | TYPE OF PROCEDURE |
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IV.1.1) | | Type of procedure:
Restricted. |
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IV.1.2) | | Limitations on the number of operators who will be invited to tender or to participate:
Envisaged minimum number: 5. Maximum number: 8
Objective criteria for choosing the limited number of candidates: The returned request to participate questionnaires will be evaluated and those receiving the highest evaluation assessment and meeting the minimum requirements will be invited to tender. |
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IV.1.3) | | Reduction of the number of operators during the negotiation or dialogue: |
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IV.2) | | AWARD CRITERIA |
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IV.2.1) | | Award criteria:
The most economically advantageous tender in terms of the criteria stated below:
1. Quality. Weighting: 60.
2. Cost. Weighting: 40. |
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IV.2.2) | | An electronic auction will be used:
No. |
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IV.3) | | ADMINISTRATIVE INFORMATION |
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IV.3.1) | | File reference number attributed by the contracting authority:
RMC 096. |
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IV.3.2) | | Previous publication(s) concerning the same contract:
No. |
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IV.3.3) | | Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 15.1.2008.
Payable documents: no. |
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IV.3.4) | | Time-limit for receipt of tenders or requests to participate:
16.1.2008 - 12:00. |
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IV.3.5) | | Date of dispatch of invitations to tender or to participate to selected candidates:
30.1.2008. |
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IV.3.6) | | Language(s) in which tenders or requests to participate may be drawn up:
English. |
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IV.3.7) | | Minimum time frame during which the tenderer must maintain the tender: |
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IV.3.8) | | Conditions for opening tenders: |
SECTION VI: COMPLEMENTARY INFORMATION
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VI.1) | | THIS IS A RECURRENT PROCUREMENT:
Yes.
Estimated timing for further notices to be published: 5 years. |
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VI.2) | | CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS:
No. |
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VI.3) | | ADDITIONAL INFORMATION:
Conforming tenders to be submitted. Thereafter, variants may be offered but the contracting authority does not bind itself to accept any variants. In the event of the tender response being inadequate in either the number of bids received or the quality of bids received, the contracting authority will move automatically to the negotiated procedure without a further notice. The contracting authority reserves the right not to award a contract or to award any option(s) it so wishes. Enterprises invited to submit a tender should not assume that their selection implies any recognition or acceptance of their suitability to undertake the contract. Please note that recent government initiatives relating to local government re-organisation and the potential establishment of a unitary authority for Shropshire may impact on Shropshire County Council and the 5 district councils in Shropshire. It is intended that any contract awarded under this process will if necessary take account of any potential changes in local government structure in Shropshire. The deadline for the receipt of tenders is noon 10.03.2008. |
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VI.4) | | PROCEDURES FOR APPEAL |
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VI.4.1) | | Body responsible for appeal procedures:
see section V1.3.2 below.
Body responsible for mediation procedures:
see section V1.3.2 below. |
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VI.4.2) | | Lodging of appeals:
Precise information on deadline(s) for lodging appeals: The contracting authority incorporates a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be obtained from the contact and address set out in paragraph 1.1 If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (S1 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages. The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the Court is entered into. |
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VI.4.3) | | Service from which information about the lodging of appeals may be obtained:
see section V1.3.2 above. |
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VI.5) | | DATE OF DISPATCH OF THIS NOTICE:
5.12.2007. |
