Tender: Oxford: medical software

Posted by admin on Wed, 22/11/2006 - 06:42
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UK-Oxford: medical software

2006/S 222-238423

CONTRACT NOTICE

Supplies









SECTION I: CONTRACTING AUTHORITY
 I.1) NAME, ADDRESSES AND CONTACT POINT(S):
 
Oxford Radcliffe Hospitals NHS Trust, Churchill Hospital, Procurement Department, Block 10, Old Road, Headington, Attn: Mike Potter, UK-Oxford OX3 7LJ. Tel.
 01865 226042. E-mail: mike.potter@orh.nhs.uk. Fax
 01865 225623.

Further information can be obtained at: As in above-mentioned contact point(s).

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s).

Tenders or requests to participate must be sent to: As in above-mentioned contact point(s).
 I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
 
Body governed by public law.
Health.
The contracting authority is purchasing on behalf of other contracting authorities: yes.



SECTION II: OBJECT OF THE CONTRACT
 II.1) DESCRIPTION
 II.1.1) Title attributed to the contract by the contracting authority:
 
Electronic chemotherapy prescribing system.
 II.1.2) Type of contract and location of works, place of delivery or of performance:
 
Supplies.
Purchase.
Main place of delivery: Hospitals within the Thames Valley Cancer network
NUTS code: UKJ.
 II.1.3) The notice involves:
 
A public contract.
 II.1.4) Information on framework agreement:
 II.1.5) Short description of the contract or purchase(s):
 
Thames Valley Cancer Network is looking for a company to provide a Multi-Pharmacy Electronic Chemotherapy Prescribing System. The project requirement is for an electronic chemotherapy prescribing system based on a Commercial off the shelf product, with additional site-specific elements for interfacing with Trust's existing systems and configuration. The system will work across multiple locations, i.e. for adult oncology patients and haematology patients at one location and paediatric patients at another location. The system must meet adult and paediatric requirements as well as haematology and specialist oncology services. The new chemotherapy prescribing must enable the chemotherapy teams to deliver a seamless service from patient registration and booking through prescribing, to drugs production and administration. It therefore needs to be accessible to all members of the teams including aseptic units at all the sites where the drugs are dispensed, and an interface is required between the electronic chemotherapy prescribing system and Trust demographic and pathology systems.
In addition to improved patient care and quality assurance, the system will contain underlying data on prescriptions and drug use to meet clinical governance requirements for auditable information trails with respect to patient care.
Primarily this procurement is for the provision of application software and its installation, implementation and subsequent support and maintenance.
 II.1.6) Common procurement vocabulary (CPV):
 

30243000, 30255400.
 II.1.7) Contract covered by the Government Procurement Agreement (GPA):
 
Yes.
 II.1.8) Division into lots:
 
No.
 II.1.9) Variants will be accepted:
 
No.
 II.2) QUANTITY OR SCOPE OF THE CONTRACT
 II.2.1) Total quantity or scope:
 
Estimated value excluding VAT: circa 300 000 total project cost GBP.
 II.2.2) Options:
 
No.
 II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION:



SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
 III.1) CONDITIONS RELATING TO THE CONTRACT
 III.1.1) Deposits and guarantees required:
 III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them:
 
See Tender Documentation.
 III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
 
Joint and several liability.
 III.1.4) Other particular conditions to which the performance of the contract is subject:
 
No.
 III.2) CONDITIONS FOR PARTICIPATION
 III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
 
Information and formalities necessary for evaluating if requirements are met: Confirmation that your company has registered full details on the NHS Purchasing and Supply Agency Supplier Information Database (SID) or balance sheet - turnover in respect of goods required - principle current UK customers, quality control details.
Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, whose affairs are being administered by the court, who has entered into an arrangement with creditors or who is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding-up or administration by the court or for an arrangement with creditors or is the subject of any other similar proceedings under national laws or regulations;
(c) has been convicted of an offence concerning his professional conduct by a judgement which has the force of res judicata;
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can justify;
 III.2.2) Economic and financial capacity:
 
Information and formalities necessary for evaluating if requirements are met: (a) appropriate statements from bankers;
(b) the submission of the firm's balance sheets or extracts there from, where publication of a balance sheet is required under company law in the country in which the supplier is established;
(c) a statement of the firm's overall turnover and its turnover in respect of the goods to which the contract relates for the previous 3 financial years;
 III.2.3) Technical capacity:
 
Information and formalities necessary for evaluating if requirements are met: (a) a list of the principal deliveries effected in the past three years, with the sums, dates and recipients, public or private, involved: in the case of public contracting authorities, evidence to be in the form of certificates issued or countersigned by the competent authority; in the case of private purchasers, delivery to be certified by the purchaser or, failing this, simply declared by the supplier to have been effected;
(b) a description of the firm's technical facilities, its measures for ensuring quality and its study and research facilities;
(c) indication of the technicians or technical bodies involved, whether or not belonging directly to the supplier's firm, especially those responsible for quality control;
(d) samples, description and/or photographs of the products to be supplied, the authenticity of which must be certified if the contracting authority so requests;
(e) certificates drawn up by official quality control institutes or agencies of recognized competence attesting conformity to certain specifications or standards of products clearly identified by references to specifications or standards;
 III.2.4) Reserved contracts:
 
No.
 III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
 III.3.1) Execution of the service is reserved to a particular profession:
 
No.
 III.3.2) Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service:
 
No.



SECTION IV: PROCEDURE
 IV.1) TYPE OF PROCEDURE
 IV.1.1) Type of procedure:
 
Restricted.
 IV.1.2) Limitations on the number of operators who will be invited to tender or to participate:
 IV.1.3) Reduction of the number of operators during the negotiation or dialogue:
 
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no.
 IV.2) AWARD CRITERIA
 IV.2.1) Award criteria:
 
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document.
 IV.2.2) An electronic auction will be used:
 
No.
 IV.3) ADMINISTRATIVE INFORMATION
 IV.3.1) File reference number attributed by the contracting authority:
 
T07-97/01.
 IV.3.2) Previous publication(s) concerning the same contract:
 
No.
 IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document
 
Time limit for receipt of requests for documents or for accessing documents: 21.12.2006.
Payable documents: no.
 IV.3.4) Time-limit for receipt of tenders or requests to participate:
 
21.12.2006.
 IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates:
 
22.12.2006.
 IV.3.6) Language(s) in which tenders or requests to participate may be drawn up:
 
English.
 IV.3.7) Minimum time frame during which the tenderer must maintain the tender:
 IV.3.8) Conditions for opening tenders:
 
30.1.2007.
Place: Oxford
Persons authorised to be present at the opening of tenders: no.



SECTION VI: COMPLEMENTARY INFORMATION
 VI.1) THIS IS A RECURRENT PROCUREMENT:
 
No.
 VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS:
 
No.
 VI.3) ADDITIONAL INFORMATION:
 VI.4) PROCEDURES FOR APPEAL
 VI.4.1) Body responsible for appeal procedures:
 VI.4.2) Lodging of appeals:
 
Precise information on deadline(s) for lodging appeals: This authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from notification of the award decision to request additional debriefing and that information had to be provided a minimum of 3 working days before expiry of the standstill period. Such additional information should be requested from the address in section I.1
If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 SI 2006 no 5 Provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the high court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into, the court may only award damages.
 VI.4.3) Service from which information about the lodging of appeals may be obtained:
 VI.5) DATE OF DISPATCH OF THIS NOTICE:
 
21.11.2006.