SECTION I: CONTRACTING AUTHORITY
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I.1) | NAME, ADDRESSES AND CONTACT POINT(S):
Surrey County Council, County Hall, Penrhyn Road, Contact: David Rees, Attn: David Rees, UK-Kingston Upon Thames KT1 2DY. Tel.
020 8541 7735. E-mail: drees@surreycc.gov.uk. Fax
020 8541 9797.
Internet address(es):
General address of the contracting authority: www.surreycc.gov.uk.
Further information can be obtained at: As in above-mentioned contact point(s).
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s).
Tenders or requests to participate must be sent to: As in above-mentioned contact point(s). |
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I.2) | | TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Regional or local authority.
General public services.
The contracting authority is purchasing on behalf of other contracting authorities: no. |
SECTION II: OBJECT OF THE CONTRACT
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II.1) | | DESCRIPTION |
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II.1.1) | Title attributed to the contract by the contracting authority:
UK-Kingston Upon Thames: purchasing card software solution. |
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II.1.2) | | Type of contract and location of works, place of delivery or of performance:
Supplies.
Main site or location of works: SurreySurrey
NUTS code: UKJ2. |
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II.1.3) | | The notice involves: |
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II.1.4) | | Information on framework agreement: |
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II.1.5) | Short description of the contract or purchase(s):
Purchasing Card software solution that will integrate with our SAP/ERP system. The solution must be capable of processing accounts payable information from all major credit card payment types in one automated process. The solution must be accredited by SAP and must run on a standard OS platform, e.g. Intel or AIX. The solution must be capable of reporting real time. The need for manual re-keying must be removed from the process. The software solution must be capable of loading the data directly loaded into SAP and following a standard workflow.Accounting software. Office automation software. Software products. Software applications. Miscellaneous software. Financial systems software. Software packages. Transaction-processing software. IT software. Software. Computer software. Applications software. |
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II.1.6) | Common procurement vocabulary (CPV):
30249410, 30249500, 30248000, 30248100, 30249000, 30249400, 30245000, 30245200, 30246100, 30240000, 30241000, 30241200. |
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II.1.7) | | Contract covered by the Government Procurement Agreement (GPA):
No. |
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II.1.8) | | Division into lots: |
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II.1.9) | | Variants will be accepted:
Yes. |
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II.2) | | QUANTITY OR SCOPE OF THE CONTRACT |
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II.2.1) | | Total quantity or scope: |
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II.2.2) | | Options: |
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II.3) | | DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: |
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
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III.1) | | CONDITIONS RELATING TO THE CONTRACT |
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III.1.1) | | Deposits and guarantees required: |
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III.1.2) | | Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them: |
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III.1.3) | | Legal form to be taken by the group of economic operators to whom the contract is to be awarded: |
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III.1.4) | | Other particular conditions to which the performance of the contract is subject: |
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III.2) | | CONDITIONS FOR PARTICIPATION |
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III.2.1) | | Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
Information and formalities necessary for evaluating if requirements are met: (a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations; (b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations; (c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct; (d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate; (e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority; (f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority; (g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information; (h) has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA; (i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively; (j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering. |
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III.2.2) | | Economic and financial capacity:
Information and formalities necessary for evaluating if requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance; (b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established; (c) a statement of the undertaking's overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available. |
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III.2.3) | | Technical capacity:
Information and formalities necessary for evaluating if requirements are met: (a) a list of the works carried out over the past five years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct; (b) a list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: - where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority, - where the recipient was a private purchaser, by the purchaser's certification or, failing this, simply by a declaration by the economic operator; (c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator's undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work; (f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking's managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work; (j) an indication of the proportion of the contract which the services provider intends possibly to subcontract; (k) with regard to the products to be supplied: (i) samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests; (ii) certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards. |
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III.2.4) | | Reserved contracts:
No. |
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III.3) | | CONDITIONS SPECIFIC TO SERVICES CONTRACTS |
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III.3.1) | | Execution of the service is reserved to a particular profession: |
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III.3.2) | | Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service: |
SECTION IV: PROCEDURE
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IV.1) | | TYPE OF PROCEDURE |
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IV.1.1) | | Type of procedure:
Restricted. |
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IV.1.2) | | Limitations on the number of operators who will be invited to tender or to participate:
Envisaged minimum number: 5. Maximum number: 10. |
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IV.1.3) | | Reduction of the number of operators during the negotiation or dialogue: |
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IV.2) | | AWARD CRITERIA |
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IV.2.1) | | Award criteria:
The most economically advantageous tender in terms of the criteria stated below:
1. Quality. Weighting: 60%.
2. Price. Weighting: 40%. |
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IV.2.2) | | An electronic auction will be used:
No. |
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IV.3) | | ADMINISTRATIVE INFORMATION |
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IV.3.1) | | File reference number attributed by the contracting authority: |
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IV.3.2) | | Previous publication(s) concerning the same contract:
No. |
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IV.3.3) | | Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 26.1.2007 - 12:00.
Payable documents: no. |
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IV.3.4) | | Time-limit for receipt of tenders or requests to participate:
26.1.2007 - 12:00. |
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IV.3.5) | | Date of dispatch of invitations to tender or to participate to selected candidates:
5.2.2007. |
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IV.3.6) | | Language(s) in which tenders or requests to participate may be drawn up:
English. |
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IV.3.7) | | Minimum time frame during which the tenderer must maintain the tender: |
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IV.3.8) | | Conditions for opening tenders:
12.3.2007 - 12:00. |
SECTION VI: COMPLEMENTARY INFORMATION
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VI.1) | | THIS IS A RECURRENT PROCUREMENT: |
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VI.2) | | CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS: |
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VI.3) | | ADDITIONAL INFORMATION:
GO reference: GO 06122102/01. |
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VI.4) | | PROCEDURES FOR APPEAL |
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VI.4.1) | | Body responsible for appeal procedures: |
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VI.4.2) | | Lodging of appeals: |
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VI.4.3) | | Service from which information about the lodging of appeals may be obtained: |
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VI.5) | | DATE OF DISPATCH OF THIS NOTICE:
21.12.2006. |
